Guidelines for JLC Communications:

Guidelines for Public Relations
Guidelines for External Communications
Guidelines for General Communications
Guidelines for Publications

Guidelines for Public Relations:

1. The only official Spokesperson for The Junior League of Cleveland, Inc. is the President.
   
2. All Media contact must be made through the President, the Communications VP or the PR Council
   Coordinator.
   
3. Promotional efforts of any kind must be done with the approval of the President, the Communications VP or the PR Council Coordinator.
   
4. Upon request, the PR Committee will help develop, write or submit articles you feel your committee project or event needs. Contact the PR Council Coordinator for information.
   
5. The Communications Council is always looking for a good story. We would like to tell not only the story of The Junior League of Cleveland, Inc., but that of its members as well. If you know of individuals we should write about, let us know.
   
6. All promotional pieces must be reviewed and approved by the following people:

PR or Publications Council Coordinator (depending upon the format) Communications VP President Administrative Director

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Guidelines for External Communications:

1. Any printed material (letter, brochure, invitation, etc.) going to the community must include our “Reach-Out” and “Purpose” statements and be cleared by the President and the Communications Vice President.
   
2. Communicate with the media only if cleared with the President and the PR Council Coordinator.
   
3. Call City Hall only if cleared by the President.
   
4. Call our attorney, accountant or insurance agent only with the approval of the President, Finance VP or Administrative Director, respectively.
   

Guidelines for General Communications:

1. With the exception of internal meeting minutes, internal meeting notices, etc., all mailings to the membership or community must be cleared through the office in their final form before distribution. This is an essential check for duplication, conflicts and graphic image.
   
2. Use JLC stationery for all correspondence. Use the League’s “Graphics Image Letter Format” which is available through the League office. Any letter going out to the community from a member of the Board of Trustees should be on Board Letterhead. These letters must be processed through the office, and may also include the signature of the President. Check with the office for specifics.
   
3. Contact the Publications Council Coordinator for guidance and expertise on printed materials, brochures, invitations and the like. All mailings or printed materials of this nature must be approved by the President, the Communications VP, and the Administrative Director before they are printed.

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Guidelines for Publications

"The Update" and the web site are the main communication vehicles of the JLC. With few exceptions, all meeting and event dates are communicated through these publications. Special mailings should be kept to a minimum. Coordinate through the Office.

This Website:

1. The web site is updated monthly with information provided by the Update Editor and includes information useful to prospective members, sponsors and the membership.
   
2. Any ideas for new content should be relayed to the Publications Coordinator or the Website Editor.

The Newsletter:

1. The Update is published eight times per year (September through May) and the various councils submit the content. Deadlines are the 1st of the month prior to publication (i.e. August 1 is the deadline for September).
   
2. All materials must be emailed (as a WORD document) or mailed to the Editor (not to League House) by 5:00 p.m. on the deadline date. The Update deadlines are as follows:

Any material submitted must be "signed" (name clearly typed in emailed, or signature on mailed material).

Due to limited space, "The Update" Editor and the Publications Council reserve the right to determine, according to priority, what information is published and to edit information according to space allowances.

It is the responsibility of the various committees, not The Update Editor, to make sure that information is accurate and submitted on time.

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